Federation Structure

Active Content

General Secretariat

الأمانة العامة

Section 1

About the Office

The Office of the Secretary General serves as the administrative and organisational backbone of the Federation. It is responsible for documenting meetings, managing official correspondence, and maintaining the Federation's archives and constitutional documents. The office acts as a key link between the Executive Committee, other offices, and member organisations, ensuring transparent and well-organised administrative operations. It also oversees preparations for the General Assembly and keeps the Constitution and Domestic Rules up to date.

Section 2

Vision

To be a model of effective and transparent administration that supports the Federation's long-term institutional stability and growth.

Section 3

Section 4

Office Objectives

1Ensure accurate and organised documentation of all Executive Committee meetings and the General Assembly.
2Maintain a complete and up-to-date archive of the Federation's official documents.
3Facilitate official communication between the Executive Committee and member organisations.
4

Section 5

What does the Office do in practice?

The Office practically undertakes the following tasks and responsibilities:

Taking minutes of Executive Committee meetings and circulating them to relevant members.

Preparing and sending official correspondence, invitations, and meeting notices.

Collecting backups of documents from Executive Committee members and organising storage.

Keeping the Constitution and Domestic Rules updated and distributing them to members.

Section 6

Activities and Programs

Workshops on governance and official document writing

Training sessions on minute-taking and official correspondence

Organising the General Assembly and regular Executive Committee meetings

Who is the right student to work in this Office?

Section 7

Skills Gained Through the Office

Skills members can develop through their role in the Secretariat:

Official drafting and institutional correspondence

Document management and digital archiving

Meeting organisation, agenda drafting, and minute-taking

Section 8

Current Projects

Key Project

Review of Domestic Rules

Comprehensive review and updating of the Federation's Domestic Rules to reflect evolving activities.

Ongoing Initiative

Digital Institutional Archive

Constructing and curating a secure, accessible digital archive for all historical and active Federation records.

Section 9

Previous Achievements

Accurately documenting and preparing the official minutes of previous General Assemblies and executive sessions.

Keeping the Constitution and operational bylaws updated in accordance with General Assembly mandates.

Section 10

Current Office Team

Reinat Montasir Elbadawi

Secretary General

Office Leadership

What does it mean to work in this Office?

By joining the Office of the Secretary General, you become part of the Federation's administrative core, learning how to document high-level meetings and draft official correspondence with precision and professionalism.

You will help prepare for the General Assembly, maintain constitutional documents, and gain hands-on expertise in institutional governance.

This experience builds unmatched habits of organisation, rigor, and institutional responsibility.

Free Continuous Education

All Courses Are Free

All courses and learning tracks will be offered free of charge. Registration dates, course schedules, and new learning opportunities will be announced through SPSF's official social media platforms. Please follow all our official pages to stay updated.

Follow course announcements, interactive workshops, and volunteering opportunities in real time.

Join us on Telegram Follow SPSF on WhatsApp

Other Offices & Structures

Explore the other offices in the SPSF structure

View All 13 Offices

Federation Council

Coming Soon

IPSF Contact Person (CP)